Streamlining the Scholarship Awarding Process

Project Title

Streamlining the Scholarship Awarding Process

Project Sponsor

Emanuel Pollack, Interim Vice Provost for Undergraduate Affairs

Project Lead

Cynthia Herrera-Lindstrom

Beth Powers

Project Team

Nikita Chheda

Marie Khan

Melissa Oskielunas

Barb Roche

Deidre Rush

Malathi Tamilarasu

Project Objectives

Scholarships for UIC students have been administered in colleges and units across campus with distinct application systems. This de-centralization made finding and applying for awards confusing for students and required a great amount of IT effort in many units to create secure, FERPA compliant applications. This project will centralize the application process, thus making it easier for students to find and apply for UIC scholarships. Simultaneously, unit IT staff will be relieved of the construction and maintenance of the application processes, thus reducing their time on this task 100%. In the first stage, scholarship information will be gathered from each department and loaded into the system. Scholarship administrators will be guided on fine tuning their awards in the system, and they will reach agreement on data from Banner to be shared with the system to facilitate decision-making.  Beta testing will be conducted. When the application goes live, it will be publicized as a resource to students.  Additional modifications will be made after the system is live to facilitate payments and to find ways to accommodate scholarships for incoming students.

 Project Management Plan

This document outlines the project objectives, scope, expected outcomes, expectations, roles and responsibilities. Click to open the PDF file.

Project Progress Indicator

“COMPLETED”

Project Status Updates

May-July 2015 status report

August-September 2015 status report

October-November 2015 status report

December 2015-January2016 status report

Final Project Report

This project was completed in December 2015.  Click here to open the Final Project Report.

Project Sustainability Report

A sustainability report, summarizing accomplishments and impact of an already completed Student Success Initiative project: November 2016

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